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CouncilAid Pilot · Full platform access is currently provided at no charge.
Demonstration workspace – illustrative data, not an adopted Council record
New subscriber cheat sheet
CouncilAid from A to Z
Follow these steps in order the first time. You do not need perfect data or every tool—just enough reliable information to make the next decision safely.
Start
Use what you already have
Decide
Keep evidence and confidence visible
Finish
Record what actually happened
Example screen1Get oriented
Open your Council workspace, check the Council name and use the Guide in the header for a three-minute tour.
Done when: You know where Planning, Asset Repository, Works, Finance and Reporting live.
Example screen2Bring in what you have
Upload the asset register you already use. CSV and XLSX are supported and the original source is preserved.
Done when: Your Asset Repository, canonical Asset Core and Data Gap Register exist.
Example screen3Check the evidence
Review mappings, provenance, condition, unknown values and the gaps most likely to change a decision.
Done when: You understand what is reliable and what needs attention next.
Example screen4Confirm priorities
Check community needs, service targets, critical assets and any constraints that must shape the analysis.
Done when: The decision question and non-negotiables are clear.
Example screen5Test a budget scenario
Run the Optimiser with a realistic budget and period. Compare condition, risk, backlog and confidence—not cost alone.
Done when: You have a scenario worth discussing, with assumptions visible.
Example screen6Refine the plan
Use the AI Scenario Studio to explain constraints, test rules, rearrange interventions and ask for current supporting sources.
Done when: The proposed approach reflects local judgement and is traceable.
Example screen7Check affordability and funding
Review the financial effect, then research suitable grants and other funding without treating eligibility as guaranteed.
Done when: The funding gap, likely sources and next evidence requirements are known.
Example screen8Review and adopt the program
Move the preferred scenario into officer review. Accept, modify, defer, reject or request more evidence for each recommendation.
Done when: An authorised, traceable works program is ready for delivery.
Example screen9Plan and deliver the work
Create or schedule work, assign responsibility and keep estimated cost, safety notes, location and due dates visible.
Done when: Approved work is assigned and progressing through the Works workflow.
Example screen10Close the loop
Capture actual cost, hours, photos, completion evidence and proposed condition changes, then review the next analysis cycle.
Done when: The Asset Repository is stronger and the next decision starts with better evidence.
The practical rule
Use CouncilAid to make the evidence, assumptions and trade-offs clearer. Council officers still decide what is adopted, funded and delivered.